- A double-click trick for opening the Document Setup dialog box
- Select multiple colors with [Shift] click or click drag
- A shortcut for editing an existing color
- Moving to story end or beginning with two strokes.
- Copying one style at a time.
- Save print settings without printing.
- Zooming in for accuracy.
- Creating Styles Based on Examples.
- Diagnosing a PageMaker Document.
- Specifying text blocks the quick way.
- Accessing PageMaker commands through context menus.
- Changing page views using the right mouse button.
- Exporting PageMaker drawn objects from your document.
- Apply automatic leading.
- Automatically scrolling through a publication.
- Create your own library of frequently used colors
- Overriding hyphenation
- Using Two Master Pages
- Mixing a default palette of colors

A double-click trick for opening the Document Setup dialog box

The Document Setup dialog box offers a wide range of essential options--from margin settings to document orientation to page number specifications. Although you can access these options by choosing Document Setup... from the File menu, PageMaker 6.5 provides a shortcut: Press [shift][command]P on the Mac or [Shift][Control]P in Windows. In PageMaker 6.0, press the [option] key on the Mac or the [Alt] key in Windows, and double-click the Pointer tool in the Toolbox to open the Document Setup
dialog box.

Select multiple colors with [Shift] click or click drag

You don't need to close your Library dialog box after each color swatch selection. You can make multiple swatch selections and define many new PageMaker palette colors at once. Just hold down the [shift] key on the Mac, or click and drag in Windows, to select multiple swatches and load them into your Colors palette. The multiple layers of dialog boxes for the Define Colors command can get pretty cumbersome, so don't forget that [Option] click works here as it does elsewhere in PageMaker. Use [Option] click to close the current box and all its parent dialog boxes.

A shortcut for editing an existing color

Normally, to edit an existing color, you choose Define Colors... from the Utilities menu, select the color you want to modify, and then choose the Edit... button. However, there's a quicker way to edit a color. To do so, select the color you'd like to edit from PageMaker's Color palette, and double-click. Doing so opens the Color Options dialog box for the color you selected.

Moving to story end or beginning with two strokes

You probably know that you can move to the beginning or end of a word or paragraph using the arrow keys. However, you may not know you can also
select text along the way. To select text as you navigate around a story, simply add the [Shift] key to the key combination. For example, to select
the word to the right of the cursor, press [shift][command] right arrow on the Mac or [Shift][Control] right arrow in Windows.

Copying one style at a time (Macintosh & Windows)

The Copy Style import function is a handy thing to have, but as you may know, it's an all-or-nothing proposition. However, there are times when you
want to just copy a style or two from one PageMaker document to another.
The simples and most immediate way to import a single style is to open your new document and the document that contains the style you want to import. Then, use the Text tool to select a paragraph tagged with the style you want to import. Next, copy the text and paste it into your new document.
PageMaker will import the style as you paste the text.
An alternative to the copy-and-paste method is to create a library of your favorite styles. Once you've loaded all each style into a library, you can open it any time, from any document, and simply choose the styles you need. Creating a library of styles requires more setup time than simply copying and pasting, but in the long run, a library can be more useful.

Save print settings without printing

There's a way to save print, paper, and color options for a publication so you don't have to set them time and time again. First, select Print from the File menu, and choose the settings to apply to the publication. Then, to save the print settings you've selected in the Print Document dialog box, including Print Paper, Print Options, Print Color and Print Features, hold down [Shift], and click Done. This saves the settings as the current default settings, but does not print the publication.

Zooming in for accuracy

It's surprising how often desktop publishers attempt to make text changes at Actual Size or smaller. There may appear to be too much space between
some letters or words where there actually is correct spacing, or words and letters may appear to be accurately spaced when they aren't. Therefore,
make a habit of switching to 200% or even 400% to edit text. On the Mac, press the command key with 2 or 4 and in Windows, right-click on the desktop to access the view options, and select 200% or 400%. If your column is too wide to see its entire width on the screen, you can gain extra space by turning off rulers and scroll bars using the View menu.

Creating Styles Based on Examples (Macintosh & Windows)

PageMaker lets you create a style based on an example. To do so, select the formatted text with the text tool. Then press the [Command] key on the
Macintosh or the [Control] key in Windows and click None in the Styles Palette. In the resulting Edit Style dialog box, type a name for your style
in the Name field and press ]Enter]. PageMaker creates a new style based on the formatting of the selected text.

Diagnosing a PageMaker Document (Macintosh & Windows)

Every now and then, a PageMaker document will begin to behave strangely.
When this happens, you can have PageMaker try to figure out what is wrong with your document. PageMaker's diagnostic looks for bad styles, links, and
index topics. When diagnostics are complete, PageMaker prompts you with the results indicated by beeps.

1 beep - no problem found
2 beeps - problems found and fixed
3 beeps - problems could not be fixed

To run a diagnostic on your document, select the Pointer tool, (be certain nothing is selected on the page), then press [Command][Shift] on the
Macintosh or [Control][Shift] in Windows and choose Hyphenation from the Type menu.

Specifying text blocks the quick way

Drag-placing is a useful technique for establishing appropriate text block sizes. To drag-place text, position the I-beam cursor at the upper-left corner of the place where you want the text to begin, then press and drag slightly down to the right. Doing so sets the width of the text before you start typing. This can be very handy for setting a headline that spans two or more columns. And don't forget--you can use the same method for placing graphics. To do so, place a graphic and drag out a box to the size you want the graphic to be.

Accessing PageMaker commands through context menus
(Version 6.5--Macintosh & Windows)

There are so many features and functions in the new version of PageMaker that it's very difficult to remember how to access them all. However, you
can easily find and execute commands, related tools, palettes, or images using PageMaker context menus.

Adobe PageMaker for Windows contains a number of context-sensitive menus that display commands that relate to the active tool and the object you
click on. You can use context menus as a quick way to choose commonly used commands.

To display a context menu, first position the cursor over an object, page, or pasteboard. Then, press the right mouse button. Once you become familiar
with PageMaker context menus, you may find that clicking with the right mouse button is a faster way to make changes to your document. (You can
display a context-sensitive menu by pressing the application key on a Windows 95 compatible keyboard.

Changing page views using the right mouse button
(Version 6.5 Windows)

As you may recall, in PageMaker 6.0 and earlier versions, you could click the right mouse button to toggle between Fit In Window and Actual Size
view. However, a click of the right mouse button in PageMaker 6.5 for Windows displays special context-sensitive pop-up menus. While you can use
these menus to access PageMaker commands quickly, you certainly don't want to lose the quick view change of earlier versions.

Fortunately, you can still change the magnification view of your document with a simple click of the mouse. Press [Shift] and click the right mouse
button to zoom to Actual Size view--the point you click becomes centered in the window. Press [Shift] and click the right mouse button again to change
to Fit In Window view.

In addition to toggling between Actual Size and Fit In Window view, you can zoom to 200% view. To do so, press [Shift][Control] and click the right
mouse button. Press [Shift][Control] and click the right mouse button again to switch back to Actual Size view.

Exporting PageMaker drawn objects from your document

If you create an image in PageMaker you want to export as an independent graphic, the best solution is to copy the image and paste it into a new
PageMaker document. Then, use the Print Options dialog box to create an EPS of the image.

To do so, first select the image and copy it. Then create a new PageMaker document with a page size that's slightly larger that the selected image
size. Next, paste the image into your document.

Now, create an EPS file of the document page.
To do so, choose Print... from the File menu.
Then, in the resulting dialog box, click on the Options... button.
In the PostScript section of the Print Options dialog box, select the Write PostScript To File check box.
Then, enter a name for your EPS field and select the EPS radio button.
Finally, click the Save button to create an EPS of your image.
At this point, you can open the EPS of your image in Photoshop or Illustrator or place it back into PageMaker.

Apply automatic leading (Macintosh & Windows)

As you expand or shrink type size, it's helpful if the leading expands or shrinks as well. To set type to do so, change the leading to Automatic.
To set selected text to automatic leading from the keyboard in PageMaker 5 and 6, press [Shift][Command]A on the Macintosh or [Shift][Control]A in
Windows. In PageMaker 6.5, press [Shift][Option][Command]A on the Macintosh or [Shift][Alt][Control]A in Windows.

Automatically scrolling through a publication

If you're looking to place text or graphics in a multi-page publication, there's a way to scroll through your publication, like a slide show, to find just the right spot to put it in. Hold down [Shift], select Layout, and choose Go To Page.... This option gives you the flexibility of automatically flipping through the publication, page by page. You'll continue to move through the publication, multiple times, until you hit the mouse button or any key to stop. You'll know you're in this mode because you won't see the toolbox on your desktop. Once you stop, the toolbox will reappear.

Create your own library of frequently used colors

PageMaker's Create Color Library plug-in enables you to create a custom palette of colors to choose from at any time.  Simply add your favorite colors to PageMaker's color palette, delete any colors you don't want, and then choose Create Color Library from the Plug-ins submenu of the Utilities menu.  Give your new custom palette a name you'll remember and choose Save. Your new palette will now appear right alongside the Pantone libraries in the Define Colors dialog box.

Overriding hyphenation

You can specify that certain words never be hyphenated by placing a
discretionary hyphen in front of the word. This not only tells PageMaker
not to hyphenate this particular occurrence of the word, but it keeps
PageMaker from hyphenating any occurrence of the word anywhere in the
current publication. You can, however, add your own discretionary hyphens
within the word, which will allow PageMaker to hyphenate the word (anytime
it occurs in the publication) at the point of a discretionary hyphen but
nowhere else.


Using Two Master Pages

Using multiple master pages in your document saves you formatting time.
However, there may be times when you want to apply different master pages to the same two-page document spread.  To apply two separate master pages to a two-page spread, press [option] on the Mac or [Alt] in Windows and click the left or right master page icon in the Master Pages palette.  The master page icon you click will apply only that page to the current document.

Mixing a default palette of colors

If you open the Define Colors dialog box while no PageMaker documents are open, you access the default Colors palette-the palette of colors you see each time you create a document. You can customize this palette by adding new colors, deleting existing colors, and even appending
colors from another document. Then, each time you open a new PageMaker document, the default Colors palette will display the colors you've chosen.

Legal Disclaimer
THE INFORMATION IN THIS PUBLICATION IS PROVIDED "AS IS". WE EXPRESSLY DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES OF ANY KIND REGARDING THE CONTENTS OR USE OF THE INFORMATION INCLUDING, BUT NOT LIMITED TO, EXPRESS AND IMPLIED WARRANTIES OF ACCURACY, COMPLETENESS, MERCHANTABILITY, FITNESS FOR A PARTICULAR USE, OR NON-INFRINGEMENT. IN NO EVENT SHALL WE BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOST BUSINESS OR LOST DATA, RESULTING FROM THE USE OR RELIANCE UPON THE INFORMATION, EVEN IF WE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.